full update here)
The below topics cover Troop 629’s next steps regarding the current
COVID-19 situation the nation is facing. Please note that these can
change depending on guidance from the CDC, Georgia Department of Health,
State of Georgia, BSA National, Atlanta Area Council BSA, Mt. Pisgah UMC
(our charter organization), and others. Updates will be made as needed.
Important! Please note that during ALL communications (email,
text, GroupMe, video conferencing, etc.) between scout youth and adults
that we must maintain two-deep leadership for BSA Youth Protection
Guidelines. For any scout that reaches out to a leader as directed
below, a 2nd adult (another leader or one of your parents) MUST
be on the communication or the communication will be ignored by the
Please review each topic below.
Virtual Meetings starting April 13th.
- March 16th, 23rd, and 30th cancelled, no meeting (previously
- April 6th there is no meeting scheduled due to spring break.
- April 13th will be a virtual meeting. More info will be posted soon.
- April 20th will be a virtual meeting. More info will be posted soon.
- April 27th is TBD. The current Georgia state mandate is that all
schools are closed through April 24th, so an assessment for the April
27th meeting will be made in the coming weeks and communicated.
- Details are still being worked out and will be available before April
13th, including the platform the virtual meeting will be held on (most
likely Zoom), how to connect, and how attendance will be counted
(particularly for those that have to join by audio-only).
- Several things to expect during the virtual meetings:
- Virtual meetings will start at 7:15pm as usual but will be concluded
by 8:15pm for a maximum 1-hour virtual meeting.
- Scouts are encouraged to wear their Class-A uniform, or at minimum
Class-B t-shirt, during the virtual meeting.
- Virtual meetings will start with the Pledge of Allegiance, Scout Oath
& Law, and SPL notes as usual.
- There will be no Patrol Time during the virtual meeting.
- There will be an activity for each virtual meeting, to be planned by
- A virtual PLC will be held on April 2nd to determine the meeting
structure and activity for the two scheduled virtual Troop meetings.
- We are still following our Merit Badge process (http://www.troop629.org/advancement/mbprocess.htm),
- Blue Card. To get a blue card in order to start a merit badge,
the scout should email the Scoutmaster Mr. Sutton (email@example.com)
stating which merit badge you want to start on. Please have another
adult leader or your parents on the email. Mr. Sutton will respond with
his approval and any guidance if needed.
- Merit Badge Counselor Assignment. Once the scouts has completed the
requirements, read the book, and is ready for a merit badge counselor,
the scout should email one of these approved merit badge counselors only
(be sure to include another adult on the email as explained above):
The counselor will let you know if they are approved as a merit badge
counselor for that particular merit badge and whether their work
schedule will allow for arranging a virtual meeting.
- Merit Badge Conference/Review. Virtually meet with your merit badge
counselor using web video conferencing tools such as Google Hangouts,
Zoom, Skype, FreeConference, or Facetime. The scout will need to work
out the best platform with the merit badge counselor. The two will then
review the merit badge requirements, and the scout’s completions, as
before. One of the scouts parents MUST be in the room during the video
conference to meet the two-deep leadership / YPT guidelines – the
virtual meeting cannot be held without this. Note: As you would for a
face-to-face review, the scout should be prepared to show or demonstrate
any activities that are part of the merit badge. This could include
diagrams on paper, pictures, videos, etc.
- Merit Badge Counselor Sign-Off. After the conference, the merit badge
counselor will email the Troop Advancement Chair Mr. Jackson (firstname.lastname@example.org)
that the merit badge was completed for the scout, and the Troop
Advancement Chair will update the Troop records. The merit badge
counselor will include the scout on this email for their records.
- Merit Badge Patch. The scout will receive the actual merit badge patch
at the next physical meeting held by the Troop.
- Merit Badge Books. If the scouts does not have the merit badge book to
read, your options include purchasing the book online, purchasing it on
a kindle, or borrowing from a friend. The Troop is currently working on
a process to check out books from the Troop library (which will be
relocated to an adult leader’s house) and we will let you know soon how
that process will work.
- Suggested Merit Badges. Not sure which merit badge to tackle? The
Atlanta Area Council has put together a suggested list here:
and here’s another list on a Scouting Magazine blog:
But also feel free to ask your Patrol Leader, scout friends, or simply
browse the list of merit badges here:
Please follow the blue card process, outlined above, before you start
the merit badge.
- The April PLC has been moved up and will be held on Thursday, April 2nd.
Same time, 7pm – 8pm, but virtual. All PLC members have already been
notified via the Troop PLC GroupMe regarding the Zoom virtual PLC
- The May ILST and Annual Planning PLC is currently scheduled for May
14th, there is no change to that plan at this time.
- Patrol Leader signoff. Signoff on rank advancement by a Patrol Leader
should be held virtually:
- The Scout needing advancement signed off should contact his Patrol
Leader (either by email, phone, or text) and work with him to schedule a
- Once items are completed, the Patrol Leader PL will send the
information to the Troop Advancement Chair Mr. Jackson (email@example.com)
to update the Scout’s records. An adult leader or parent should be
included on this email as explained above.
- The Troop Advancement Chair will update the Troop records and
acknowledge back to the email that the advancement has been logged.
- The Patrol Leader can physically sign off in the scout’s handbook when
we return to physical meetings.
- Meeting Participation. The tracking of meeting participation is only
required for Star rank and above. Current processes are that a scout
must attend 75% of the Troop meetings during the month in order to get
credit. March and April are adjusted as follows:
- March – there are only 2 meetings during the month of March, the 2nd
and 9th. If you attended either meeting you will get credit for the
month of March.
- April – due to spring break, there were only 3 meetings scheduled, so
to get credit a scout must attend 2 of the 3 meetings (66%). This stays
the same, but virtual meetings will start April 13th and attendance will
be taken at those meetings until we return to physical meetings.
- Outing Participation. Participation at outings is key to the scouting
program, for all ranks starting with Tenderfoot. March and April are
adjusted as follows:
- March – the USS Alabama trip was cancelled a few days before. All of
those signed up for the trip received credit.
- April – we are awaiting guidance from BSA National and the Atlanta
Area Council, as the April trip to Cloudland Canyon has already been
cancelled. In addition, Troop leadership is currently working on “family
outing” or “virtual outing” type of activities that will qualify, more
information will be coming out soon.
- May – The flyer for the trip to Stone Mountain from May 1st – 3rd will
be coming out soon. We will move to a virtual sign-up, more information
will be provided on the flyer.
- Eagle Projects. There are no changes, work on Proposals and Plans
should be continuing and the Scout should be keeping their Project Coach
up-to-date on their progress. Right now, there is some guidance from BSA
National on Eagle Scout extensions beyond a Scout’s 18th birthday – but
please don’t count on this. Any Life Scout should reach out to the
Scoutmaster Mr. Sutton (firstname.lastname@example.org) for a more detailed
discussion about their situation. An adult leader or parent should be
included on this email as explained above.
- Any scout wanting a Scoutmaster conference should follow the same
process as before, but virtually.
- The scout should contact the Troop Advancement Chair Mr. Jackson (email@example.com)
to verify all requirements are signed-off / met and they are ready for a
Scoutmaster conference. An adult leader or parent should be included on
this email as explained above.
- Once given the OK from Mr. Jackson, the scout should reach out to the
Scoutmaster Mr. Sutton (firstname.lastname@example.org) to arranged for a video
conference. An adult leader or parent should be included on this email
as explained above.
- On the video conference, there MUST be one of the scout’s parents in
the room during the entire time to meet the two-deep leadership / YPT
- Once completed, the Scoutmaster will email confirmation to the scout
and the Advancement Chair, who will then log the advancement into
- The Scoutmaster can physically sign off in the Scout’s handbook when
we return to physical meetings
Board of Review
- The Troop Advancement Chair Mr. Jackson (email@example.com)
will be notified that a scouts is ready for a Board of Review by
receiving the email from the Scoutmaster about the completion of the
- The Troop Advancement Chair will then work with the scout and other
adults to schedule a virtual Board of Review.
- After the Board of Review, the Troop Advancement Chair will log the
advancement into TroopMaster.
- You will receive the actual Rank advancement patch at the next
physical meeting held by the Troop.
- At this time, we are still planning on attending Woodruff Summer Camp
June 14th – June 20th. Information and the flyer is available at
- Registration Extended. Registration has been extended to Monday April
13th. Please continue to send your schedule of classes to the Troop 629
Summer Camp chair Mr. Benton (firstname.lastname@example.org) and cc the Scoutmaster
Mr. Sutton (email@example.com). An electronic scan or picture with
your phone of your registration page will work.
- Summer Camp Orientation. Summer Camp Orientation for new parents is
still scheduled for Monday May 11th and is being combined with the
overall Troop 629 New Parent Orientation.
- Other forms. Other forms are due May 11th, this includes new Health
forms. Please note that health forms CAN NOT be emailed per BSA policy.
- Payment. Payments can be mailed to the Troop Treasurers Mr. & Mrs. Tostenson (firstname.lastname@example.org), please email them for their address.
An adult leader or parent should be included on this email as explained
above. Please note that full payment is due May 11th.
- Please note that Summer Camp is High Adventure (HA) account eligible.
If you wish to use your HA account, please email the Troop Treasurers
Mr. & Mrs. Tostenson (email@example.com). An adult leader or parent
should be included on this email as explained above.
- Camp cards have been extended, they are no longer due April 13th.
- The new date is still TBD and will be communicated as soon as we find
- Please continue to practice social distancing when selling the cards
and try and get creative!
- If you need more information on camp cards, please contact Troop 629
Committee Chair Mrs. Hundt (firstname.lastname@example.org). An adult leader or
parent should be included on this email as explained above.
- April 17th Cloudland Canyon is cancelled. Credit for the outing is being
worked out per the “Rank Discussion” topic above.
- May 1st – 3rd Stone Mountain flyer will be out soon, extended to
Friday night through Sunday noon outing (instead of starting Saturday
Court of Honor
- The April 27th Troop COH is not currently in jeopardy, so there is no
change right now.
- The Eagle COHs that are currently scheduled will be re-evaluated and
moved if necessary.
- Registration. For the new crossovers that did not make it into a Troop
Meeting in early March, the Troop leadership will be reaching out to you
via email (and phone) to discuss registration and summer camp sign-up.
- New Parent Orientation. The new parent orientation that was previously
scheduled on April 20th will be postponed and merged into the Summer
Camp Orientation on May 11th.
- For any questions or concerns, please contact our Troop 629 AOL
Liaison Greg Hundt (email@example.com).
• For any payment or reimbursement issues or questions, please contact
Troop 629 Treasurers Mr. & Mrs. Tostenson (firstname.lastname@example.org).
Note: For Meeting changes (Troop, Orientations, etc.), cancellations,
and any events please be sure and check the Troop calendar on the
Troop 629 Scouts & Families –
By now you should have seen COVID-19 messages sent by both BSA National
and the Atlanta Area Council. Both are advising local units to evaluate
the continuation of their programming while considering guidance from
health officials and their charter organizations, which includes “social
distancing” practices to slow community spread of the COVID-19 virus.
Please reach out to us if you have not received these e-mails so that we
can ensure your scouting contact information is the most current
With this guidance, Troop 629 will cancel both our March 16th and
March 23rd regular troop meetings.
The Troop 629 Committee will be meeting this coming week to consider
options that can support program continuity and youth advancement if
guidance is received to continue social distancing practices beyond
March 29th. We will share these plans with you once they are developed.
In the meantime, here are some reminders and updates for all to be aware
- Any electronic communication (e-mail, text, Facetime, etc.) from a
Youth Member to an Adult Scouting Leader, or vice versa, must have a
parent or second Adult Leader copied on the communication to ensure we
are adhering to Youth Protection Guidelines.
- Troop 629’s March 16th and March 23rd meetings are cancelled. There
will be no March Board of Review. The Northern Ridge District
Life-to-Eagle Seminar on March 19th is cancelled, as is the NYLT Staff
Development on March 27th. The Northern Ridge March Roundtable Meetings
- Woodruff Summer Camp Registration (which includes merit badge class
selections) is still needed to meet our Troop registration deadlines.
Registration forms may be sent electronically to Scoutmaster
Jason Sutton (email@example.com)
or to our Summer Camp Chair Jon
following the electronic communication YPT guidelines above.
- Scout Day at the Capital, scheduled for March 17th, is canceled.
Lastly, if your family is in need of anything (food, supplies, etc.)
please reach out to us as well. Several of our Scouting families have
graciously offered to help where needed. We will gladly coordinate
connections between families with needs and those that have offered
We will be providing additional information and guidance as it becomes
Please stay healthy and safe, and please feel free to reach out with any
questions that you may have in the interim.
Yours in Scouting,
|Troop 629 Committee Chair
||Troop 629 Scoutmaster