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Home / Events / Covid-19  
 

Covid-19 Updates

 
2020.06.21 (download full update here)
We are looking forward to seeing all of our Scouts back in person at Autrey Mill Nature Preserve this Monday evening, June 22nd, 7:15pm - 8:45pm. We have additional information and reminders for you to review prior to Monday evening.

The National BSA just released additional guidance in the form of a Safe Restart Document.
 
We want all parents/guardians to be aware of what has been put in place in the form of a checklist. We are asking all parents/guardians to take time to read the document and want to point out a few things from the guidance provided.

Points BSA wants to be sure are made to families prior to the any in person meeting:
BSA recommends that no one in a higher-risk category take part in person.
  1. If your son or anyone in your household feels sick, please do not attend an in person meeting. There is a list of symptoms in the document.
  2. If you prefer for your scout to use a face covering, even in the outdoor setting, be sure to send them with one.
  3. BSA is recommending that those who participate at in person events should avoid contact with higher-risk individuals for 14 days after the in person event.

BSA is also recommending, and Troop 629 is requiring, that Parts A & B of the Annual Health and Medical record are current and have been signed by a parent/guardian within the past 12 months. Mrs. Benton has e-mailed all parents/guardians of scouts and registered adult leaders that do not have current medical records on file with the troop. If you have not filled out Parts A & B and turned them in recently, please bring the completed forms to the meeting on Monday. The current forms can be found at the link below.

https://filestore.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf

As stated before, we will screen Scouts from their car upon arrival. Please follow drop off instructions when you arrive on Monday evening. Scouts will remain in their cars until the following are completed.

  1. Current Parts A & B of the Annual Health and Medical record are confirmed
  2. A touchless thermal temperature scan of less than 100.4 degrees F is confirmed
  3. Completed health screening is confirmed

After screening, Scouts will gather at the amphitheater where there is room for social distance in seating. During the gathering announcements, there will be a talk about distance, hand hygiene, and not sharing/touching any supplies unnecessarily.

Scouts will be breaking into smaller groups for an activity that will involve walking around the grounds of the heritage village together. Scouts will be told to keep a distance as best as possible in these small groups, and to avoid any contact with any members of the public who may still be in the Preserve in the evening hours.

A few final points:

  • We wear Red Class B t-shirts for summer meetings. Please leave your khaki Class A uniform shirt at home.
  • All Scouts must be wearing closed toed shoes, and no crocks.
  • Scouts should bring their own water bottle and writing instrument if needed. Loose items should be in a string sack or day pack and their name should be on everything (scout handbooks, water bottles, notebooks, etc.). There will be no lost and found. Any items left behind will be thrown away.
  • No food or candy should be brought to the meeting.
  • Bring your own face covering if you choose to use one.
  • All parents/guardians should review Social Distancing (6 feet of physical separation) guidelines and expectations with their youth prior to arriving at the meeting. Social distancing and hand hygiene will also be covered in our gathering announcements.
  • Current Troop 629 COVID-19 related announcements and additional information can be found on our website here.

As always, please reach out with any questions that you may have.

Yours in Scouting,

Kelley Hundt
Troop 629 Committee Chair

Jason Sutton
Troop 629 Scout Master


2020.06.15 (download full update here)
As we are moving back to an in-person phase for Troop meetings and outings, we wanted to provide a comprehensive statement to our website as to how we will navigate during these times.  For any further questions, please contact the Scoutmaster Mr. Sutton (jason@grubbyboys.com) or the Committee Chair Mrs. Hundt (kelleyhundt@gmail.com).

Important! Please note that during ALL communications (email, text, GroupMe, video conferencing, etc.) between scout youth and adults that we must maintain two-deep leadership for BSA Youth Protection Guidelines. For any scout that reaches out to a leader as directed below, a 2nd adult (another leader or one of your parents) MUST be on the communication or the communication will be ignored by the adult leader.

  Topic Discussion Points
1 Troop Meetings Meeting Dates:
  • June 15th will be the last virtual meeting.
  • June 22nd will be back to in-person/physical meetings at Autrey Mill Nature Preserve for the time being. We will be back to Mt. Pisgah most likely in August.
  • June 29th will be our semi-annual SPL/PL elections.
In-Person/Physical Meeting Information.
With in-person meetings, we will follow (1) the Georgia Governor’s latest Guidelines, currently Empowering a Healthy Georgia Executive Order dated 06/11/2020, (2) CDC Guidelines, (3) BSA’s Atlanta Area Council Guidelines, and (4) Autrey Mill Nature Preserve’s Guidelines that were recently approved by the City of Johns Creek in order to host rentals and volunteer groups. Precautions we will be taking include, but are not limited to, the following:
  • Screening all scouts and adults at drop-off for COVID-19 symptoms and told not to stay if exhibiting any symptoms. This will include temperature checks with a no-touch thermometer and questions such as the following:
    1. Have you had a new fever or chills in the past 3 days?
    2. Have you had a new or unusual cough in the past 3 days?
    3. Have you had a new or unusual sore throat in the past 3 days?
    4. Do you have unusual shortness of breath?
    5. Have you had a sudden loss of taste or smell recently?
    If the response to any of these questions is “yes” or the person’s temperature exceeds 100.4 degrees F then they will be told to not stay. Parents of scouts can not drive off until this health screening is complete.
  • Providing ready access to hand sanitizer.
  • Prohibiting hand shaking and unnecessary person to person direct contact.
  • Encouraging 6’ social distancing where possible. Please note the current Georgia Governor Guidelines state that 6’ social distancing is not mandated for groups of less than 50.
  • Encouraging mask use as appropriate in indoor settings (if we go into a building, but we are planning on staying outside).
Note: Weekly Troop meetings using the patrol method and led by youth are key to the scouting experience. However, we recognize that for some families sending their youth into a larger group setting may not be an option at this time. In these instances, alternate weekly meeting participation activities will be provided at the in-person meetings so that the scouts will be socially distanced and allowed to work on merit badge/advancement to continue their journey in rank advancement. Please reach out to Mr. Sutton or Mrs. Hundt if alternate meeting activities are needed for your family.

As a thank you to Autrey Mill Nature Preserve for letting us use their outdoor space for the time-being with NO charge, we are encouraging families (if you are able, it is not required) to donate to Autrey Mill. Donations can be monetary or you can send something for the animals from their Amazon Wish List (http://autreymill.org/support/) or physical items (such as paper towels, hand sanitizer, Clorox wipes, bird seed) can brought to our meetings and dropped off.

Summer Meetings.

  • With summer starting, we will move to Class-B t-shirts! No need to wear your Class-A uniform during Troop Meetings.
2 Outings June
  • Autrey Mill Service Day will be held on Saturday June 27th. Scouts can sign up for a 1-3pm or 3-5pm slot (max 20 per timeslot) and earn 2 hours of service for Rank advancement. Patrols during each timeslot will be created and each patrol will be given 2 different service projects. In addition, each patrol will experience a short environmental education program put on by Autrey Mill. A small cost of $5 will be used to purchase materials for the service projects. Flyer, permission slip, and signup-genius registration (to limit each timeslot to 20) is on the Troop website Events section. Permission slip and $5 should be brought to and turned in at the event
July +
  • The Annual Planning has been postponed until July 9th, therefore outings in July and beyond are not currently known. Once decided upon at Annual Planning, they will be communicated and posted on the website soon after.
3 PLC
  • ILST and Annual Planning PLC is scheduled for Thursday July 9th, from 5pm – 9pm. This is the normally scheduled PLC date, but times are extended to cover ILST and Annual Planning (that were not held in May). This PLC will be held at Autrey Mill Nature Preserve in the Pole Barn. Registration and $10 (for dinner, drinks, and snacks) required, see flyer and permission slip on the Troop website Events section.
     
4 Merit Badges, Rank Advancement, SM Conference, and Board of Review
  • In addition to the in-person processes that we will start back on June 22nd, we will continue to have the virtual processes as well through the end of June. In July, we will move back to the in-person processes only.

As always, please check the Troop calendar on the website for Meeting changes (Troop, Orientations, etc.), cancellations, and any events.
 
2020.05.30 (download full update here)
We have navigated the last 2 months quite well, thank you all for adapting and participating in all of our virtual experiences and learning. We have had rank advancement, merit badge completions, and many virtual meetings and outings. Thank you to the PLC, adult leadership, and all scouts that have participated.

We have been providing updates via email and at the Troop meetings, but we wanted to provide a more comprehensive statement to our website since our last 4/12 update. For items not addressed here, please see the 4/12 and 3/31 Troop statements that cover Merit Badges, PLC, Rank Advancement, SM Conference, Board of Review, and more. For any further questions, please contact the Scoutmaster Mr. Sutton (jason@grubbyboys.com) or the Committee Chair Mrs. Hundt (kelleyhundt@gmail.com).

Important! Please note that during ALL communications (email, text, GroupMe, video conferencing, etc.) between scout youth and adults that we must maintain two-deep leadership for BSA Youth Protection Guidelines. For any scout that reaches out to a leader as directed below, a 2nd adult (another leader or one of your parents) MUST be on the communication or the communication will be ignored by the adult leader.

  Topic Discussion Points
1 Troop Meetings Meeting Dates:
  • June 1st will be a virtual meeting.
  • June 8th will be a virtual meeting.
  • Beyond that is still unknown, but we are hopeful to be back to physical meetings on June 15th where we will take all of the appropriate steps based on the most recent guidelines. This will be determined in the coming weeks and communicated.
Virtual Troop Meeting Information.
  • The virtual meetings will continue to be held on Zoom. As has been the case thus far, the Zoom information will NOT be posted on the Troop website. It will be emailed to all scouts and parents using the email contact information we have on file. We use Constant Contact for communications where you can manage your account and current email. If you are not getting our newsletter, please register on our Troop website via the “Newsletter Signup” green button on the right side of the page. This will put you on our list where you can then manage your email account.
  • There is no change to the virtual meeting structure as outlined in the 4/12 update.

Summer Meetings.

  • With summer starting, we will move to Class-B t-shirts! No need to wear your Class-A uniform during Troop Meetings.
2 Outings June
  • An outing in June, replacing Summer Camp, has not yet been determined. One will be planned for the last weekend or two in June. Planning will occur during the June 11th PLC and will be communicated after via email and posted on the website.
July +
  • Since we have postponed the Annual Planning until July, outings in July and beyond are not currently known. They will be communicated and posted on the website as soon as we know.
3 Summer Camp Cancelled, as previously communicated.
  • Makeup? We will not be having a summer camp later in the summer. For the first-year scouts, many of the Tenderfoot, Second Class, and First Class requirements will be incorporated into the monthly outings, some Troop Meetings, and a couple of additional pre-scheduled weekend afternoon activities. More information will be coming on this once Annual Planning has occurred and we know the monthly outings.
  • Payment. If you have made payments, you can contact the Troop Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com) for a full refund of all monies paid or move the money to your High Adventure account.
4 PLC
  • A special June PLC has been scheduled for Thursday June 11th from 7pm – 8pm (usual time). It will be virtual, and all PLC members have already been notified via the Troop PLC GroupMe regarding the Zoom virtual PLC meeting logistics.
  • ILST and Annual Planning PLC is now scheduled for Thursday July 9th, from 5pm – 9pm. This is the normally scheduled PLC date, but times extended to cover ILST and Annual Planning (that were not held in May). We are hopeful this will be a physical meeting, but if that’s not possible then it will be held virtually.

As always, please check the Troop calendar on the website for Meeting changes (Troop, Orientations, etc.), cancellations, and any events.
 

2020.04.12 (download full update here)
We wanted to provide an update on the upcoming virtual Troop Meetings, virtual Outings, and Summer Camp. For items not addressed here, please see the 3/31 Troop statement that covers Merit Badges, PLC, Rank Advancement, SM Conference, Board of Review, and more. For any further questions, please contact the Scoutmaster Mr. Sutton (jason@grubbyboys.com) or the Committee Chair Mrs. Hundt (kelleyhundt@gmail.com).

Important! Please note that during ALL communications (email, text, GroupMe, video conferencing, etc.) between scout youth and adults that we must maintain two-deep leadership for BSA Youth Protection Guidelines. For any scout that reaches out to a leader as directed below, a 2nd adult (another leader or one of your parents) MUST be on the communication or the communication will be ignored by the adult leader.
  Topic Discussion Points
1 Troop Meetings Meeting Dates:
  • April 13th will be a virtual meeting.
  • April 20th will be a virtual meeting.
  • April 27th will be a virtual meeting, the Court of Honor is postponed.
  • May meetings will be determined if virtual or physical in the coming weeks and communicated.
Virtual Troop Meeting Information.
  • The virtual meeting will be held on Zoom. There are multiple ways to connect, including on a PC/Mac via their website https://zoom.us/ or their application that you can download to your phone or tablet.
  • Important! The Zoom information will NOT be posted on the Troop website. It will be emailed to all scouts and parents using the email contact information we have on file. We use Constant Contact for communications where you can manage your account and current email. If you are not getting our newsletter, please register on our Troop website http://www.troop629.org/ via the “Newsletter Signup” green button on the right side of the page. This will put you on our list where you can then manage your email account.
  • As to the virtual meetings:
    • Virtual meetings will start at 7:15pm as usual but will be concluded by 8:15pm for a maximum 1-hour virtual meeting.
    • Scouts are encouraged to wear their Class-A uniform, or at minimum Class-B t-shirt, during the virtual meeting.
    • Virtual meetings will start with the Pledge of Allegiance, Scout Oath & Law, and SPL notes as usual.
    • There will be no Patrol Time during the virtual meeting.
    • There will be an activity for each virtual meeting, to be planned by the PLC.
    • Attendance will be taken from the Zoom roster. If possible, please sign in using your name so we can simply grab the roster. If you are audio only or we can’t determine the name, we will need to take a rollcall during the meeting (taking up valuable meeting time).
2 Outings April
  • The outing to Cloudland Canyon has already been cancelled and communicated.
  • The NEW April outing is now a virtual Campfire, on Saturday night April 18th from 8:00pm – 9:30pm. (same night as the previous planning outing)
  • At the virtual Campfire, held on the Zoom platform, we will hold a typical campfire program like we often do with the scouts running the campfire.
    • We encourage each of you to have your own “campfire” during this time. It could be an actual fire out on your back deck, a candle, a flashlight, even a drawing of a campfire. If the weather is nice and you can sit outside, even better. Get into the spirit, get creative, and make a memorable campfire. We will have scouts “share” their campfire with others if they want to.
    • The campfire will be hosted by one of the scouts designated by the PLC.
    • Scouts are encouraged to participate and tell a joke, perform a skit, play an instrument, tell a (short) story, act out part of a play, etc. These are all things we normally due at the campfire, but by Patrol. You can do it individually here or even team up with a buddy or two for your turn. This is the main part of the virtual campfire, so we encourage (but don’t require) any and all to participate. If you are more comfortable just watching and listening that’s fine too.
    • In order to make the campfire run smoothly, the host needs to know who would like to “perform” during the campfire and a high level description or name of the song/skit/etc. This will allow the host to call on the next “act”.
    • If you want to “perform” during the virtual campfire, please send your information to the Scoutmaster Mr. Sutton (jason@grubbyboys.com) and to the Committee Chair Mrs. Hundt (kelleyhundt@gmail.com). Both adults needed on the email for youth protection!
  • Important! The Zoom information will NOT be posted on the Troop website. It will be emailed to all scouts and parents using the email contact information we have on file as explained above in the Troop Meeting section.
  • Attendance will be taken from the Zoom roster. If possible, please sign in using your name so we can simply grab the roster. If you are audio only or we can’t determine the name, we will need to take a rollcall during the meeting (taking up valuable meeting time).
  • This virtual campfire is the April outing and will be used for rank participation credit.
  • This is new territory for all of us, but your PLC is excited to see how well this works. So please participate if you can and have fun with it!
May
  • The May trip to Stone Mountain has been cancelled.
  • A new virtual outing will be planned at the next PLC. The virtual outing will not be on May 2nd as the previous trip was planned, it will be one night on either the weekend of May 8th or May 15th.
3 Summer Camp
  • At this time, we are still planning on attending Woodruff Summer Camp June 14th – June 20th. Information and the flyer is available at http://www.troop629.org/camping/summercamp2020.htm.
  • Registration Extended Again! Registration has been extended to Monday April 27th. Please continue to send your schedule of classes to the Troop 629 Summer Camp chair Mr. Benton (jon@jonbenton.com) and cc the Scoutmaster Mr. Sutton (jason@grubbyboys.com). An electronic scan or picture with your phone of your registration page will work.
  • Summer Camp Orientation. Summer Camp Orientation for new parents is still scheduled for Monday May 11th and is being combined with the overall Troop 629 New Parent Orientation.
  • Other forms. Other forms are due May 11th, this includes new Health forms. Please note that health forms CAN NOT be emailed per BSA policy.
  • Payment. Payments can be mailed to the Troop Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com), please email them for their address. An adult leader or parent should be included on this email as explained above. Please note that full payment is due May 11th.
  • Please note that Summer Camp is High Adventure (HA) account eligible. If you wish to use your HA account, please email the Troop Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com). An adult leader or parent should be included on this email as explained above.

As always, please check the Troop calendar on the website for Meeting changes (Troop, Orientations, etc.), cancellations, and any events.
 

2020.03.31 (download full update here)
The below topics cover Troop 629’s next steps regarding the current COVID-19 situation the nation is facing. Please note that these can change depending on guidance from the CDC, Georgia Department of Health, State of Georgia, BSA National, Atlanta Area Council BSA, Mt. Pisgah UMC (our charter organization), and others. Updates will be made as needed.

Important! Please note that during ALL communications (email, text, GroupMe, video conferencing, etc.) between scout youth and adults that we must maintain two-deep leadership for BSA Youth Protection Guidelines. For any scout that reaches out to a leader as directed below, a 2nd adult (another leader or one of your parents) MUST be on the communication or the communication will be ignored by the adult leader.

Please review each topic below.
 
  Topic Discussion Points
1 Troop Meetings Meeting Dates:
  • March 16th, 23rd, and 30th cancelled, no meeting (previously announced).
  • April 6th there is no meeting scheduled due to spring break.
  • April 13th will be a virtual meeting. More info will be posted soon.
  • April 20th will be a virtual meeting. More info will be posted soon.
  • April 27th is TBD. The current Georgia state mandate is that all schools are closed through April 24th, so an assessment for the April 27th meeting will be made in the coming weeks and communicated.
Virtual Meetings starting April 13th.
  • Details are still being worked out and will be available before April 13th, including the platform the virtual meeting will be held on (most likely Zoom), how to connect, and how attendance will be counted (particularly for those that have to join by audio-only).
  • Several things to expect during the virtual meetings:
    • Virtual meetings will start at 7:15pm as usual but will be concluded by 8:15pm for a maximum 1-hour virtual meeting.
    • Scouts are encouraged to wear their Class-A uniform, or at minimum Class-B t-shirt, during the virtual meeting.
    • Virtual meetings will start with the Pledge of Allegiance, Scout Oath & Law, and SPL notes as usual.
    • There will be no Patrol Time during the virtual meeting.
    • There will be an activity for each virtual meeting, to be planned by the PLC.
  • A virtual PLC will be held on April 2nd to determine the meeting structure and activity for the two scheduled virtual Troop meetings.
2 Merit Badges
  • We are still following our Merit Badge process (http://www.troop629.org/advancement/mbprocess.htm), just electronically.
  • Blue Card. To get a blue card in order to start a merit badge, the scout should email the Scoutmaster Mr. Sutton (jason@grubbyboys.com) stating which merit badge you want to start on. Please have another adult leader or your parents on the email. Mr. Sutton will respond with his approval and any guidance if needed.
  • Merit Badge Counselor Assignment. Once the scouts has completed the requirements, read the book, and is ready for a merit badge counselor, the scout should email one of these approved merit badge counselors only (be sure to include another adult on the email as explained above):
  • Name email
    SM Jason Sutton jason@grubbyboys.com
    ASM Mr. Benton jon@jonbenton.com
    ASM Mr. Hundt gkhundt@mindspring.com
    ASM Mr. Pearson evanmpearson@gmail.com
    ASM Mr. Tostenson paxston@gmail.com

    The counselor will let you know if they are approved as a merit badge counselor for that particular merit badge and whether their work schedule will allow for arranging a virtual meeting.

  • Merit Badge Conference/Review. Virtually meet with your merit badge counselor using web video conferencing tools such as Google Hangouts, Zoom, Skype, FreeConference, or Facetime. The scout will need to work out the best platform with the merit badge counselor. The two will then review the merit badge requirements, and the scout’s completions, as before. One of the scouts parents MUST be in the room during the video conference to meet the two-deep leadership / YPT guidelines – the virtual meeting cannot be held without this. Note: As you would for a face-to-face review, the scout should be prepared to show or demonstrate any activities that are part of the merit badge. This could include diagrams on paper, pictures, videos, etc.
  • Merit Badge Counselor Sign-Off. After the conference, the merit badge counselor will email the Troop Advancement Chair Mr. Jackson (randallfjackson@outlook.com) that the merit badge was completed for the scout, and the Troop Advancement Chair will update the Troop records. The merit badge counselor will include the scout on this email for their records.
  • Merit Badge Patch. The scout will receive the actual merit badge patch at the next physical meeting held by the Troop.
  • Merit Badge Books. If the scouts does not have the merit badge book to read, your options include purchasing the book online, purchasing it on a kindle, or borrowing from a friend. The Troop is currently working on a process to check out books from the Troop library (which will be relocated to an adult leader’s house) and we will let you know soon how that process will work.
  • Suggested Merit Badges. Not sure which merit badge to tackle? The Atlanta Area Council has put together a suggested list here: https://www.atlantabsa.org/scoutingathome, and here’s another list on a Scouting Magazine blog: https://blog.scoutingmagazine.org/2020/03/20/merit-badges-for-social-distancing/. But also feel free to ask your Patrol Leader, scout friends, or simply browse the list of merit badges here: https://boyscouttrail.com/boy-scouts/merit-badges.asp. Please follow the blue card process, outlined above, before you start the merit badge.
3 PLC
  • The April PLC has been moved up and will be held on Thursday, April 2nd. Same time, 7pm – 8pm, but virtual. All PLC members have already been notified via the Troop PLC GroupMe regarding the Zoom virtual PLC meeting logistics.
  • The May ILST and Annual Planning PLC is currently scheduled for May 14th, there is no change to that plan at this time.
4 Rank Advancement
  • Patrol Leader signoff. Signoff on rank advancement by a Patrol Leader should be held virtually:
    • The Scout needing advancement signed off should contact his Patrol Leader (either by email, phone, or text) and work with him to schedule a video conference.
    • Once items are completed, the Patrol Leader PL will send the information to the Troop Advancement Chair Mr. Jackson (randallfjackson@outlook.com) to update the Scout’s records. An adult leader or parent should be included on this email as explained above.
    • The Troop Advancement Chair will update the Troop records and acknowledge back to the email that the advancement has been logged.
    • The Patrol Leader can physically sign off in the scout’s handbook when we return to physical meetings.
  • Meeting Participation. The tracking of meeting participation is only required for Star rank and above. Current processes are that a scout must attend 75% of the Troop meetings during the month in order to get credit. March and April are adjusted as follows:
    • March – there are only 2 meetings during the month of March, the 2nd and 9th. If you attended either meeting you will get credit for the month of March.
    • April – due to spring break, there were only 3 meetings scheduled, so to get credit a scout must attend 2 of the 3 meetings (66%). This stays the same, but virtual meetings will start April 13th and attendance will be taken at those meetings until we return to physical meetings.
  • Outing Participation. Participation at outings is key to the scouting program, for all ranks starting with Tenderfoot. March and April are adjusted as follows:
    • March – the USS Alabama trip was cancelled a few days before. All of those signed up for the trip received credit.
    • April – we are awaiting guidance from BSA National and the Atlanta Area Council, as the April trip to Cloudland Canyon has already been cancelled. In addition, Troop leadership is currently working on “family outing” or “virtual outing” type of activities that will qualify, more information will be coming out soon.
    • May – The flyer for the trip to Stone Mountain from May 1st – 3rd will be coming out soon. We will move to a virtual sign-up, more information will be provided on the flyer.
  • Eagle Projects. There are no changes, work on Proposals and Plans should be continuing and the Scout should be keeping their Project Coach up-to-date on their progress. Right now, there is some guidance from BSA National on Eagle Scout extensions beyond a Scout’s 18th birthday – but please don’t count on this. Any Life Scout should reach out to the Scoutmaster Mr. Sutton (jason@grubbyboys.com) for a more detailed discussion about their situation. An adult leader or parent should be included on this email as explained above.
5 SM Conference
  • Any scout wanting a Scoutmaster conference should follow the same process as before, but virtually.
  • The scout should contact the Troop Advancement Chair Mr. Jackson (randallfjackson@outlook.com) to verify all requirements are signed-off / met and they are ready for a Scoutmaster conference. An adult leader or parent should be included on this email as explained above.
  • Once given the OK from Mr. Jackson, the scout should reach out to the Scoutmaster Mr. Sutton (jason@grubbyboys.com) to arranged for a video conference. An adult leader or parent should be included on this email as explained above.
  • On the video conference, there MUST be one of the scout’s parents in the room during the entire time to meet the two-deep leadership / YPT guidelines.
  • Once completed, the Scoutmaster will email confirmation to the scout and the Advancement Chair, who will then log the advancement into TroopMaster.
  • The Scoutmaster can physically sign off in the Scout’s handbook when we return to physical meetings
6 Board of Review
  • The Troop Advancement Chair Mr. Jackson (randallfjackson@outlook.com) will be notified that a scouts is ready for a Board of Review by receiving the email from the Scoutmaster about the completion of the Scoutmaster conference.
  • The Troop Advancement Chair will then work with the scout and other adults to schedule a virtual Board of Review.
  • After the Board of Review, the Troop Advancement Chair will log the advancement into TroopMaster.
  • You will receive the actual Rank advancement patch at the next physical meeting held by the Troop.
7 Summer Camp
  • At this time, we are still planning on attending Woodruff Summer Camp June 14th – June 20th. Information and the flyer is available at http://www.troop629.org/camping/summercamp2020.htm.
  • Registration Extended. Registration has been extended to Monday April 13th. Please continue to send your schedule of classes to the Troop 629 Summer Camp chair Mr. Benton (jon@jonbenton.com) and cc the Scoutmaster Mr. Sutton (jason@grubbyboys.com). An electronic scan or picture with your phone of your registration page will work.
  • Summer Camp Orientation. Summer Camp Orientation for new parents is still scheduled for Monday May 11th and is being combined with the overall Troop 629 New Parent Orientation.
  • Other forms. Other forms are due May 11th, this includes new Health forms. Please note that health forms CAN NOT be emailed per BSA policy.
  • Payment. Payments can be mailed to the Troop Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com), please email them for their address. An adult leader or parent should be included on this email as explained above. Please note that full payment is due May 11th.
  • Please note that Summer Camp is High Adventure (HA) account eligible. If you wish to use your HA account, please email the Troop Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com). An adult leader or parent should be included on this email as explained above.
8 Camp Cards
  • Camp cards have been extended, they are no longer due April 13th.
  • The new date is still TBD and will be communicated as soon as we find out.
  • Please continue to practice social distancing when selling the cards and try and get creative!
  • If you need more information on camp cards, please contact Troop 629 Committee Chair Mrs. Hundt (kelleyhundt@gmail.com). An adult leader or parent should be included on this email as explained above.
9 Outings
  • April 17th Cloudland Canyon is cancelled. Credit for the outing is being worked out per the “Rank Discussion” topic above.
  • May 1st – 3rd Stone Mountain flyer will be out soon, extended to Friday night through Sunday noon outing (instead of starting Saturday morning).
10 Court of Honor
  • The April 27th Troop COH is not currently in jeopardy, so there is no change right now.
  • The Eagle COHs that are currently scheduled will be re-evaluated and moved if necessary.
11 AOL Crossovers
  • Registration. For the new crossovers that did not make it into a Troop Meeting in early March, the Troop leadership will be reaching out to you via email (and phone) to discuss registration and summer camp sign-up.
  • New Parent Orientation. The new parent orientation that was previously scheduled on April 20th will be postponed and merged into the Summer Camp Orientation on May 11th.
  • For any questions or concerns, please contact our Troop 629 AOL Liaison Greg Hundt (gkhundt@mindspring.com).
12 Treasurer • For any payment or reimbursement issues or questions, please contact Troop 629 Treasurers Mr. & Mrs. Tostenson (kjtostenson@yahoo.com).

Note: For Meeting changes (Troop, Orientations, etc.), cancellations, and any events please be sure and check the Troop calendar on the website.

2020.03.15
Troop 629 Scouts & Families –

By now you should have seen COVID-19 messages sent by both BSA National and the Atlanta Area Council. Both are advising local units to evaluate the continuation of their programming while considering guidance from health officials and their charter organizations, which includes “social distancing” practices to slow community spread of the COVID-19 virus. Please reach out to us if you have not received these e-mails so that we can ensure your scouting contact information is the most current possible.

With this guidance, Troop 629 will cancel both our March 16th and March 23rd regular troop meetings.

The Troop 629 Committee will be meeting this coming week to consider options that can support program continuity and youth advancement if guidance is received to continue social distancing practices beyond March 29th. We will share these plans with you once they are developed.

In the meantime, here are some reminders and updates for all to be aware of:
  1. Any electronic communication (e-mail, text, Facetime, etc.) from a Youth Member to an Adult Scouting Leader, or vice versa, must have a parent or second Adult Leader copied on the communication to ensure we are adhering to Youth Protection Guidelines.
     
  2. Troop 629’s March 16th and March 23rd meetings are cancelled. There will be no March Board of Review. The Northern Ridge District Life-to-Eagle Seminar on March 19th is cancelled, as is the NYLT Staff Development on March 27th. The Northern Ridge March Roundtable Meetings are canceled.
     
  3. Woodruff Summer Camp Registration (which includes merit badge class selections) is still needed to meet our Troop registration deadlines. Registration forms may be sent electronically to Scoutmaster Jason Sutton (jason@grubbyboys.com) or to our Summer Camp Chair Jon Benton (jon@jonbenton.com) following the electronic communication YPT guidelines above.
     
  4. Scout Day at the Capital, scheduled for March 17th, is canceled.

Lastly, if your family is in need of anything (food, supplies, etc.) please reach out to us as well. Several of our Scouting families have graciously offered to help where needed. We will gladly coordinate connections between families with needs and those that have offered assistance.
We will be providing additional information and guidance as it becomes available.
Please stay healthy and safe, and please feel free to reach out with any questions that you may have in the interim.

Yours in Scouting,

Kelley Hundt   Jason Sutton
Troop 629 Committee Chair   Troop 629 Scoutmaster
 
   
       
       
       
       
       
       
     
©2018 Boy Scout Troop 629, Johns Creek, GA|Atlanta Area Council, BSA   All rights reserved.  

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